In our last blog posts, we have introduced two of the revisions that have affected recruiting and hiring laws within the state of California for 2013. In part three, we will introduce the change that occurred in relation to new employee orientation and the reporting of new or rehired employees.
When an employee is hired by a company in the state of California, a hiring checklist must be completed. This checklist includes the:
- · I-9 – Employment Eligibility Verification form
- · Rights to Workers’ Compensation Benefitspamphlet
- · Personal Physician Designation form
- · Personal Chiropractor or Acupuncturist Designation form
- · DE 2515- State Disability Insurance Provisionspamphlet
- · DE 2511 – Paid Family Leave pamphlet
- · General Notice of COBRA Continuation Coverage Rights
- · Sexual Harassment pamphlet
- · W-4 – Employees Withholding Allowance certificate
- · DE 4 – California Employees Withholding certificate
- · A Permit to Employ and Work and a Wage and Employment Notice to Employees
Additionally, non-exempt employees must be presented with a wage statement at the time of hire.
According to HR California, “Federal law requires all employers to report information on newly hired or rehired employees who work in California to the EDD’s New Employee Registry no later than 20 days after the start-of-work date. The start-of-work date is the first day services were performed for wages. All employees must be reported regardless of age or projected wages, even those who work less than a full day, are part-time employees, are seasonal employees or discontinue their employment before the 20th day of employment. A rehire occurs when the employment relationship ends and the returning individual is required to submit a Form W-4.”
The relevant change to new employee hiring and reporting became effective on January 1, 2013 and determined that employers must report the hiring of an employee who previously worked for the employer, but has not been employed for at least 60 consecutive days.
Understanding California recruiting and hiring laws is an imperative in relation to managing the workplace. Here at Josephine’s Professional Staffing, we have a vast knowledge of California employment laws and programs and are prepared to use our wide knowledge base and skill set to benefit you and your business. Contact us today to learn more!
About Josephine’s Professional Staffing
Founded in 1988, Josephine’s Professional Staffing has nearly 25 years of business success and is continuously committed to providing superior quality staffing solutions to companies in the Bay Area. We proactively and consistently search for avenues to provide staffing solutions in the field of administrative, accounting, healthcare, light industrial, technical and professional services while taking pride in each of our employees. Josephine’s Professional Staffing is a Certified Small Business Enterprise (SBE), Underutilized Disadvantaged Business Enterprise (UDBE), and Minority Woman-Owned Business Enterprise (MWOBE). We can be reached at email@example.com or 4008.943.0111 and are located at 2158 Ringwood Avenue, San Jose, CA 95131.
Photo Credit: SapphireBlue